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Patient and Public Involvement (PPI)

Ground rules

Governance Public Contributors – PPI Champions Group (Meeting) Ground Rules:

Ethos of the group

The ARC sits within the Nuffield Department of Primary Care Health Sciences (NDPCHS) department at Oxford University.  The ethos of the group is therefore underpinned by NDPCHS departmental values which are:

  • Collaborative
  • Ambitious
  • Trustworthy & Accountable
  • Creative
  • Fair

Respectful & kind

  • The PPI Champions meetings and the work of the PPI Champions is confidential and should not be discussed with people outside of the organisation unless agreed.
  • During meetings and activities members of the group are expected to consider how their behaviour might impact others including:
    • During meetings only one person to speak at a time and don’t interrupt the person speaking.
    • During online meetings mute yourself when not speaking and either use the raise hand function or raise your actual hand if you want to speak.
    • Where possible keep phones on mute and excuse yourself if you need to take a call or attend to something else during a meeting.
    • Be aware that covering your mouth while speaking might make it difficult for someone to read your lips or hear what you say.
  • Group members should always:
    • Respect and value that everyone is different and will think differently about things.
    • Use plain and simple English, avoiding jargon and abbreviations.
    • If you don’t understand something (or someone) ask for it to be repeated or explained.

It is the responsibility of PPI Champions to:

  • Respond to requests, attend meetings on a regular basis and to actively participate in meetings.
  • Be prepared by reading papers in advance of the meeting and letting us know if you will be late or can’t attend.
  • Let the chair or the PPI Lead know if there is anything you would like added to the agenda either before the meeting or at the start of the meeting.
  • Declare any conflicts of interest.
  • Raise issues of concern with the PPI Lead or the Chair of the group.

It is the responsibility of ARC staff and the chair (where appropriate) to:

  • Arrange and facilitate meetings.
  • Produce papers and documents in a timely manner.
  • Respond to requests from group members.
  • Support, where possible, PPI Champions to take part in meetings and activities.
  • To start and end meetings on time.
  • Make sure everyone gets an equal opportunity to contribute.